Organizing 101: Stationery

Rumours of the death of letter writing have been greatly exaggerated. We might not be writing witty missives à la Jane Austen, but many of us still send cards and letters on good old-fashioned paper. This primer on organizing stationery, greeting cards and addresses, and keeping track of birthdays and anniversaries, makes staying connected to friends and family easy.

Create a kit
A timely handwritten note penned on exquisite paper expresses thoughtfulness in a way an e-mail simply can't. And an organized stationery kit is a pleasure to create and makes a great gift, too. Possible containers range from a sturdy, lidded storage box to a stylish tabletop chest. Equip the kit with fine-quality blank paper and matching envelopes, single and boxed sets of blank notecards (save space by discarding boxes and tying sets with ribbons), stamps, a pen, address labels and an address book.

Send cards
Scanning the leftovers in the card section of the pharmacy en route to an event isn't the best way to find meaningful cards. The solution is to buy in advance, and to do that you need a system that includes reminding yourself of an event in advance, organizing and storing cards, and then sending them.
The best system I know of is a greeting card binder or accordion file, which satisfies the first two steps. Create a computerized list of important dates and print on separate sheets by month. Use dividers to create monthly sections in the binder, or mark sections of the accordion file; place list in appropriate spots. Buy and store cards using multisheet sheet protectors. Include a section at the back for blank cards and additional birthday, get well, thank you and sympathy cards. Check next month's list at the end of the current month to ensure you have cards for upcoming occasions. If you use a computer or personal digital assistant, program the personal calendar system to remind you of important dates.